Frequently Asked Questions

Availability and Tasks

What hours will my VA be available?

Our office hours are 9am - 5pm Monday to Friday. We are closed on all NZ public holidays.

What happens if my VA is sick or on leave?

Because our virtual assistants work from our office, we train a backup virtual assistant who will be ready and able to undertake your tasks should your dedicated VA be absent. If your VA is away, we will arrange the backup assistant for you so that you have uninterrupted service.

Can my VA answer my phone?

Absolutely. We can set up a dedicated phone line that you can divert your mobile or business landline to. We can answer in your business name and provide your clients with a friendly voice.

Can my VA make calls for me?

Absolutely. Outbound calls are no problem and we do this from our VOIP phone system or mobile phones.

Can my VA buy things on my behalf?

Yes. We can take down your credit card details over the phone and make purchases for you. Security of information is paramount to us and we use tools such as LastPass to ensure this. We can also sign a non-disclosure agreement with you if required.

What if I need a task completed that my VA can't do?

Your VA has the backing of our entire team, all with various specialty skills. Your VA will project manage the task and have it completed by the best person on the team.

 

Security & Systems

How do you keep my information confidential and secure?

Security and confidentiality are paramount for us. Using the latest software and tools, we have centralised all of our security and control over our team and your information.

Passwords: We use the premium version of LastPass to store passwords and codes meaning that we can control access to your logins without our VAs actually seeing what the passwords are. We have complete control and can revoke access at any time.

Remote control: We have software that allows us to see the location of all our laptops and mobile devices on a map and gives us the ability to wipe the laptop or mobile device with the touch of a button.

File access: Using Microsoft's SharePoint we use Groups to restrict access to files to only the VAs authorised and again this is centrally controlled and can be revoked at any time.

Employee vetting: We complete criminal conviction checks on all of our team and they all hold clean records.

Non-disclosure agreements: We can sign a non-disclosure agreement at your request.

Laptop access: All of our laptops have security passwords to access and can be located using our Meraki system.

What systems does my VA use?

All of our VAs are proficient in G Suite and Microsoft Office 365. We use a vast range of apps and tools across our client base so it is likely that we know the systems that you are on. If not, all of our VAs are tech savvy and can easily learn a required tool. See the full list of tools and apps that we love and use here.

 

Service Plans & Payments

When do I pay for my hours?

Monthly plans are invoiced in advance on the 1st of each month and are due for payment on the 7th of the month. Casual hours are paid at month end, and you are only billed for the exact hours you use.

What happens to my unused hours?

Monthly plans are subscription based and allow you to have a dedicated virtual assistant available to you within our office hours along with a preferential rate. Hours do not roll over to the next month. In our initial handover session with you we agree on non-urgent projects that can be undertaken when monthly hours are available to be used. This is how we endeavor to use all monthly hours on the off chance you have a quiet month.

What happens if I need more time than my plan allows?

Additional hours can be purchased at your monthly plan rate. These are billed at the end of the month. Your VA will arrange approval of additional hours prior to using them.

 

Other

What if it isn't working out for me?

We understand that there are various reasons why it sometimes doesn't work out with your VA. With just one email and no fuss, we can have you switched to another VA. Our aim is to provide you with the very best service and be assisting you in achieving your goals. If that means working on a better fit, we'll make it happen.

If you would like to terminate the service altogether, we'd be sorry to see you go. We require at least one month's notice so you'll receive one more invoice after we've received your notification.

Have another question?

If you can't find what you're looking for in our frequently asked questions, our friendly team is here to answer anything else you're curious about.

Call our team on 04 934 5668 or email us at assist@strictlysavvy.co.nz.

Find out more in our latest blog posts

Get tips and tricks on leveraging the power of delegating to a virtual assistant, apps and tools we recommend, and ways to streamline your business.

How Do I Know If My Workload Is Unsustainable?

You’ve got a to-do list longer than your arm. You’re skipping meals, juggling deadlines, and still lying awake at night thinking about what didn’t get done. If that sounds familiar, it’s timeRead more

How Do I Get The Best Out Of My Virtual Assistant

Hiring a Virtual Assistant (VA) is one of the smartest things you can do to free up your time, but handing over tasks doesn’t always come naturally, especially if you’ve been doing it allRead more

What Are The Challenges Of Working With A Virtual Assistant?

A Virtual Assistant (VA) can be one of the most impactful hires you make in your business - but it's not always smooth sailing from day one. Like any new working relationship, it takes intention,Read more

Why Hiring a Virtual Assistant Might Be the Best Business Decision You Ever Make

You’re working long hours, spinning plates, and constantly caught between daily admin and the bigger-picture strategy you know you should be focusing on. And yet, week after week, you’re still stRead more

How to Delegate Like a Pro (and Finally Get Your Time Back)

But if you're serious about growing your business in 2025, this skill is non-negotiable. The more you hold onto, the more you're holding yourself back. Here’s how to delegate effectively (even whenRead more

5 Smart Reasons to Track Your Time at Work (Especially if You’re a Business Owner)

You’re not alone. If you're not already tracking your time at work, this simple habit might be what you've been looking for. Whether you're running a business, managing a team, or juggling multipleRead more

How Do I Use a Virtual Assistant To Scale My Business?

Hiring a virtual assistant (VA) is a no-brainer for many businesses. It’s a strategic move that allows your business to scale efficiently without the headaches of hiring full-time staff. UnlikeRead more

How Long Will It Take a Virtual Assistant To Get To Know My Business?

Bringing a Virtual Assistant (VA) into your business can help you escape the cycle of endless admin and free up your time for the work that actually moves your business forward - but one of the mostRead more

How a Business Coach Would Use a Virtual Assistant

As a business coach, your time is best spent mentoring clients, refining strategies, and scaling your business, not getting bogged down by admin, scheduling, and bookkeeping. That’s where a VirtualRead more

What Are The Risks Of Hiring A Virtual Assistant

Hiring a Virtual Assistant (VA) can be a transformative decision for your business, giving you the flexibility to delegate tasks and focus on growth. But, like any business decision, it comes withRead more

Our Top Tips For Using a Virtual Assistant

A VA can be a powerful asset for busy business owners, helping you free up time, stay organised, and focus on high-value tasks - but only if you set them up for success. To ensure a smooth andRead more

The 5 Stages of AI & Automation Your Business Must Go Through

It might sound futuristic, but it’s starting to happen right now. Businesses are already scrambling to integrate AI, worried they’re falling behind. But here’s the problem: you can’t skipRead more

Get Savvy Podcast

Tune in to discover how the power of delegation, automation and streamlining can help you claim back your time.

Ready to delegate?

 

This product has been added to your cart

CHECKOUT