Delegation sounds simple, but let’s be honest, handing over tasks when your plate is already full can feel like more work.
But if you're serious about growing your business in 2025, this skill is non-negotiable. The more you hold onto, the more you're holding yourself back.
Here’s how to delegate effectively (even when you're busy), and set your Virtual Assistant (or any team member) up for success.
Start With These 4 Core Steps
Show them the task step-by-step. Use video (we love Loom or Berrycast), written instructions, or a live walkthrough - ideally all three. People learn differently, and giving options sets everyone up for success.
Give the 'why' behind the task. Context is everything. When someone understands how the task fits into the bigger picture, they’ll make better decisions and deliver better outcomes.
Let them try, without micromanaging. Be available for support but give them room to take ownership. That's where confidence (and capability) is built.
Stay available for questions. Delegation isn’t a one-off handover - it’s an ongoing process. Make space for feedback loops.
Make It Easier With the Right Tools
Use a shared task list
No more wondering what's been delegated or when something’s due. Task tools keep everyone on the same page.
Some of our favourites:
Teamwork (our go-to at Strictly Savvy)
Asana
Trello (great free option)
To-doist
Monday.com
Use these to assign tasks, set deadlines, and share links or docs, all in one place.
=Find a fast way to communicate
Quick, real-time updates are key. We love WhatsApp for voice notes - it’s perfect for those “oh, I forgot to mention…” moments when you're between meetings or on the go.
Bonus: Voice notes are often easier (and faster) than writing an email.
Yes, You’ll Need to Invest Time Upfront
And yes, that can feel hard when your to-do list is already bursting. But skipping this step just means you’ll end up re-explaining everything later, or doing it yourself.
Training your VA properly in the beginning means they’ll be able to take over faster, with less input from you over time.
As they get to know your business, your systems, and your preferences, you’ll be able to delegate more with less effort.
Why It’s Worth It
You didn’t start your business to spend your time formatting spreadsheets or chasing overdue invoices. But that’s exactly what happens when you avoid delegation.
It’s not about getting rid of work, it’s about making space for the work that actually grows your business.
Delegation frees up your brain to focus on strategy, not just survival.
It gives your team (or VA) the chance to step up and deliver real value.
Ready to get things off your plate? Book a free discovery call today and let’s talk about how our Savvy VAs can help you delegate smarter and scale faster.
